Senior Officer, Procurement (Construction Material)

Job Summary

• Senior Officer, Procurement-Construction Material is to source materials, tools, machineries, and services that are necessary to support construction project/work. He/she source vendors, prepare procurement documents, arrange for logistics, may facilitate import clearance for materials procured abroad, and construction’s site visit frequently.

Key Responsibilities

1. Gather detailed specifications of the requested materials/services (materials, tools, machineries, and services etc.) in collaboration with requesting functions or construction project manager.
2. Research and source potential vendors and register approved vendors in ERP system.
3. Compare price, quality and delivery time of competing materials with requesting function and provide a basis analysis to recommend a vendor to purchase from.
4. Prepare related procurement documents and purchasing agreements and process work in ERP system.
5. Monitor delivery to ensure that goods arrive on time.
6. Prepare for import clearance for goods procured from overseas.
7. Work with Finance function to facilitate payment processing for vendors.
8. Work with vendors to take corrective action and prepare improvement plan for issues raised by requesting functions.
9. Address vendors’ complaints and concerns to maintain business partnership.
10. Conduct work in accordance to company policies and procedures.

Success Factors

1. Procuring a wide range of goods with sophisticated specifications and in good quality.
2. Minimizing construction materials and services costs

Qualifications

1. Education:
   • A Bachelor’s degree in Business Administration, Accounting, Finance or related field
2. Experiences:
   • 2 years of experience in procurement of which 1 year in construction industry
   • Prior work experience related to construction materials, tools, machineries and services
   • Experience in purchasing goods from overseas and import
3. Skills and knowledge:
   • Effective communication and excellent negotiation skills
   • Inventory management and planning
   • Logistics planning and import clearance
   • Knowledge of spreadsheet (MS Office) and Enterprise Resource Planning