Officer, Procurement (Spare Part)

Job Summary

Officer, Procurement-Technical Material sources materials such as tools and spare parts that are necessary to support production. He/she source vendors, prepare procurement documents, arrange for logistics, and may facilitate import clearance for materials procured abroad.

Key Responsibilities

1. Gather detailed specifications of the requested materials (spare parts, mechanical tools, laboratory tools, chemical substances etc.) in collaboration with requesting functions.
2. Research and source potential vendors and register approved vendors in ERP system.
3. Compare price, quality and delivery time of competing materials with requesting function and provide a basis analysis to recommend a vendor to purchase from.
4. Prepare related procurement documents and purchasing agreements and process work in ERP system.
5. Monitor delivery to ensure that goods arrive on time.
6. Work with Finance function to facilitate payment processing for vendors.
7. Conduct work in accordance to company policies and procedures.
8. Implement other tasks that assigned by the supervisor

Success Factors

1. Procuring a wide range of goods with sophisticated specifications and in good quality.
2. Minimizing oversea logistics and clearance costs

Qualifications

1. Education:
   • A Bachelor’s degree in Business Administration, Accounting, Finance or related field
2. Experiences:
   • 2 years of experience in procurement of which 1 year in manufacturing industry
   • Prior work experience related to machinery, spare parts, and technical tools and equipment
   • Experience in purchasing goods from overseas and import
3. Skills and knowledge:
   • Effective communication and excellent negotiation skills
   • Inventory management and planning
   • Logistics planning and import clearance
   • Knowledge of spreadsheet (MS Office) and Enterprise Resource Planning